Administrative & Financial Coordinator

Matern Staffing is hiring an Administrative & Financial Coordinator for an environment construction company in King George, VA. As the Administrative & Financial Coordinator, you’ll be the central support for office operations, customer and vendor communication, and project coordination. You’ll also play a vital role in financial processing, from payroll support to invoice management.

The Administrative & Financial Coordinator works closely with both internal staff and external vendors and customers to keep projects, people, and paperwork on track. Each day brings a new mix of responsibilities, so it’s a perfect role if you like variety and the satisfaction of keeping things running smoothly.

Salary:

• $52,000/yr

Schedule:

• Monday through Friday (40 Hours a week)

Company Benefits:

• Health insurance
• Life insurance
• Dental & vision insurance
• Company retirement plan with match
• Employee Paid Time Off
• Paid Holidays

What You’ll Do

• Answer phones, greet customers and vendors, and manage incoming mail and messages
• Keep the office stocked and running—manage supplies, equipment, and general office needs
• Assist with onboarding new hires and enrolling them in company benefits
• Communicate with customers and vendors in a professional, friendly manner
• Enter payroll and certified payroll information and assist with related reporting
• Help coordinate and maintain project information, documentation, and reports
• Organize both digital and paper files, and research past project data to support estimating
• Track and enter payables, and maintain ongoing communication with vendors
• Assist with project submittals and help compile project manuals
• Develop templates for project documentation using Word or Excel

What You’ll Need

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with QuickBooks (required) and Foundation (a plus)
• Previous experience with job costing or construction industry preferred
• Ability to manage competing priorities and work independently with minimal oversight
• Detail-oriented and systematic approach to organizing work and following through
• Strong interpersonal and communication skills
• Ability to pass background check and drug screen

About our Client: 

Since 1997 our client has completed nearly 7,000 construction projects for government, residential and commercial customers solutions with a commitment to environmental responsibility. Our client prioritizes sustainable practices and strategic planning to ensure their projects not only meet client needs but also contribute to improving water quality and protecting natural resources. 

About Matern Staffing: 

For over 55 years Matern Staffing has built relationships with businesses and job seekers to provide staffing solutions and job opportunities to the areas of Virginia, Maryland, and beyond. We believe that when employees and business partners succeed, families and communities thrive.    

Matern Staffing is a V3 (Virginia Values Veterans) Certified Organization.    

Matern Staffing is an equal opportunity employer.